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How to categorize emails in outlook 2013 how to#
Try it FREE How to Sort Emails in Outlook by Category Note, the results that pop up are actually Tasks, which demonstrates how Outlook returns search results from everything it stores.Sort emails by any parameter to easily find and clean emails you no longer need. In this instance, we want to find any subjects concerning “Work.”
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See here in the following screenshot, we click the “Subject” button, and we can fill in the appropriate space with what we want the subject to contain. Why is all this stuff here? Simply, the more ways you can search for a message, the better your chances of finding it. When you click on the search pane, such as in the inbox (or any other mail folder), the Ribbon will change to give you a plethora of search tools. We mean this to mainly apply to mail, but search extends throughout the application. Let’s wrap this up by briefly talking about searching for items in Outlook. Learn to use them effectively, and you’ll be able to keep all your stuff organized in its related category areas. It’s clear that categories can be very helpful, and they’re a largely unheralded feature in Outlook. Here we’ve marked several tasks as URGENT simply by clicking on the little box in the CATEGORIES column. From now on, if we need to look for this specific message, we can use categories to filter out unrelated messages.īe aware also that you can quickly mark tasks, emails, and other Outlook items quickly with a default category, such as in the following screenshot. Remember this very helpful tip: once you assign shortcut keys to your categories, and you’ve committed your categories to memory, they can make quick work out of organizing mail, appointments, and other Outlook items.įor example, here’s an email header from a message in our inbox, we’ve marked it with the Work category. Take our silly example below, we have our task to “live la vida loca” and we’ve marked it with Personal (purple) and Urgent (red) categories. Now, for example, you can apply categories to anything you want. Notice in the following screenshot, how we’ve assigned “CTRL+F2” to the blue category. Before we close out our look at Outlook 2013, however, we felt we should just briefly cover two remaining aspects we feel worth point out: categories and search. What this all means is that you can do a great deal with it to help better manage you busy work and even personal life. And of course, there’s the all important calendar, which is essential for anyone who wants to effectively keep a schedule. We’ve also covered Outlook’s other stuff, like how you can create task lists to keep you well, on task.
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We’ve talked about mastering its most important features such as how to compose and send email as well as creating and managing contacts and even importing your Gmail contacts. Over the past few months we’ve talked a great deal about Outlook 2013 and its various parts. So, you can categorize email, calendar events, and notes with a couple quick key strokes. The thing about categories is that they’re universal across Outlook, and can you assign each category to a keyboard combination. Outlook 2013 lets you assign categories to stuff and customize said categories.